Outside Food and Beverages Ovations Food Services maintains the exclusive right to provide all food and beverage, and concession services at the Palm Beach County Convention Center. Any exceptions must be requested and obtained by prior written approval of the Food & Beverage General Manager and/or Director of Catering. Food items may not be taken off the premises; however, excess prepared food may be donated under regulated conditions to agencies feeding the underprivileged at the sole discretion of Ovations Food Services. Beverages Service Ovations Food Services offers a complete selection of beverages to compliment your function. As a licensee we are responsible for the administration of these regulations. Alcoholic bev-erages may not be brought onto the premises from an outside source without prior consent of the Food & Beverage General Manager or Director of Catering. If approval is received, a $12.00 per bottle corkage fee will be applied. In compliance with alcohol serving regulations, we reserve the right to ask patrons for proper identification for alcoholic beverage service. We reserve the right to refuse alcohol service to intoxicated or underage persons. Alcoholic beverages may not be removed from the premises. Dietary Considerations Ovations Food Services is happy to address special dietary requests Linens All banquet prices include black table linens and black napkins. Additional colors are available for both table linens and napkins and an additional fee may apply for specialty colors. Menu Selections Select a menu from the Catering Menu listing or have us custom design a menu for your particular needs. Menus for food functions must be finalized at least thirty (30) days prior to the event. For all lunch and dinner buffets, a twenty-five (25) person minimum is required. For those orders of less than twenty-five (25), additional labor fees will apply. Guarantees A final guarantee of attendance is required three (3) business days prior to all food and beverage events. In the event of a split entrée, the client is responsible to notify Ovations Food Services of the exact count of each item seven (7) business days prior to the event. Split menus, which are not included in a package, is to be charged at the higher entrée price. Billing will be based on either the final guarantee attendance (even if fewer guests are served) or the actual guest count served, which-ever is greater. Ovations will prepare 5% of the final guarantee, up to a maximum of thirty (30) meals over the final guarantee number submitted. Cancellation Policy In the event of a cancellation, no deposit refund shall be processed. Cancellation of food functions must be submitted in writing to your Ovations Sales Manager. Any can-cellation received more than thirty (30) days of the scheduled event will result in a fee equal to 25% of the estimated food and beverage charges plus any base rental fees as outlined in the License Agreement. Any cancellation received less than thirty (30) days of the scheduled event will result in a fee of 50% of the estimated food and beverage charges plus any base rental fees as outlined in the License Agreement. Any cancellation received after the Final Guarantee has been provided will result in a fee equal to 100% of the charges on the affected Banquet Event Order(s) or signed License Agreement, whichever is greater of the two. Billing A non-refundable deposit, as outlined in the License Agreement, is due with the return of the signed Catering Service Agreement. The final balance must be paid in full three (3) business days pri-or to the event or have a credit card authorizations as guarantee of payment. Management Charge and Taxes All catered events are subject to a 22% Management Charge. *This Management Charge is the sole property of the food/beverage service company or the venue owner, as applicable, is used to cover such party's costs and expenses in connection with the catered event (other than employee tips, gratuities, and wages), and is not charged in lieu of a tip. The Management Charge is not a tip, gratuity, or service charge, nor is it purported to be a tip, gratuity, or service charge, for any wait staff employee, service employee, service bartender, or other employee, and no part of the Management Charge will be distributed (as a tip, gratuity, or otherwise) to any employee who provides service to guests. Labor Catering personnel are scheduled in four (4) hour shifts for each meal period. These shifts include setup, service, and breakdown. Charges will apply if service time exceeds the designated time frame. All menus are subject to *22% Management Charge and 7% State Sales Tax (if applicable)
PLEASE CONTACT OUR OFFICE FOR MENU OPTIONS 561-366-3049
THE PALM BEACHES PALM BEACH COUNTY AUTHORIZATION REQUEST SAMPLE FOOD AND/OR BEVERAGE DISTRIBUTION SPECTRA FOOD SERVICES AND HOSPITALITY HAS EXCLUSIVE FOOD AND BEVERAGE DISTRIBUTION RIGHTS WITHIN THE PALM BEACH COUNTY CONVENTION CENTER. EVENT SPONSORING ORGANIZATIONS AND/OR THEIR EXHIBITORS MAY DISTRIBUTE SAMPLE FOOD AND/OR BEVERAGE PRODUCTS ONLY UPON WRITTEN AUTHORIZATION. PALM BEACH COUNTY CONVENTION CENTER EXHIBITORS MAY DISTRIBUTE FOOD & BEVERAGE SAMPLES IN AUTHORIZED SPACE AND MUST NOT BE IN COMPETITION WITH PRODUCTS OR SERVICES OFFERED BY OVATIONS FOOD SERVICES. SAMPLES MUST BE REPRESENTATIVE OF PRODUCTS MANUFACTURED OR SOLD BY THE COMPANY EXHIBITING. FREE SAMPLES ARE LIMITED TO 2 OUNCES OF NON-ALCOHOLIC BEVERAGES AND 2 OUNCES OF FOOD. EXACT DESCRIPTIONS OF SAMPLE AND PORTION SIZE MUST BE SUBMITTED TO THE FOOD AND BEVERAGE OFFICE FOR WRITTEN APPROVAL 14 DAYS PRIOR TO THE OPENING OF THE EVENT. ANY EXHIBITOR PROVIDING SAMPLES OF FOOD AND NON-ALCOHOLIC BEVERAGE SAMPLES MUST OPERATE WITHIN THE LOCAL HEALTH DEPARTMENT GUIDELINES. ANY EXHIBITOR REQUESTING TO GIVE AWAY SAMPLES OF ALCOHOLIC BEVERAGES MUST OBTAIN A SPECIAL EVENT LIQUOR PERMIT FROM THE LIQUOR CONTROL BOARD FOR THE STATE OF FLORIDA. SAMPLES DISPENSED ARE LIMITED TO THOSE PRODUCTS THAT ARE MANUFACTURED, PROCESSED OR DISTRIBUTED BY THE ENTITY REQUESTING PERMISSION. PLEASE REFER TO THE EXHIBITORS AGREEMENT FOR FURTHER SPECIFICATIONS. SPECTRA MUST PROVIDE AN ATTENDANT AT ANY SUCH BOOTH DISPENSING ALCOHOLIC BEVERAGES AT THE CUSTOMER'S EXPENSE OF $150.00 FOR A 4 HOUR PERIOD AND $35.00 EACH ADDITIONAL HOUR.. SAMPLES ARE LIMITED TO 1 OUNCE OF BEER OR WINE AND 1/2 OUNCE OF SPIRITUOUS LIQUORS. SAMPLES ARE TO ONLY BE SERVED TO PERSONS 21 YEARS OF AGE OR OLDER. EACH BOOTH MUST PROVIDE A VISIBLE SIGN, STATING: 3 * 8( 67614 867N =NEARS OF AGE TO PARTICIPATE IN SAMPLING OF ALCOHOLIC BEVERAGES. PICTURE LD IS RE4 8,5( ' GENERAL DESCRIPTION PRODUCT(S) YOU WISH TO DISPENSE SIZE OF PORTION TO BE DISPENSED PROPOSED METHOD OF DISPENSING PLEASE EXPLAIN PURPOSE OF OFFERING SAMPLES SERVICE REQUESTED FREEZER ($200.00 EACH PER DAY) REFRIGERATOR ($200.00 EACH PER DAY) 20 LB. BAG OF ICE ($10.00 PER BAG) SERVER/BARTENDER ($150 FOUR HOURS WITH $35 PER ADDITIONAL HOUR) NAME OF EVENT: DATE OF EVENT: BOOTH No. FIRM NAME: PHONE No. ADDRESS: STREET CITY STATE/ZIP BY: SIGNATURE: DATE: PLEASE PRINT NAME APPROVED SIGNATURE: DATE: SPECTRA HOSPITALITY FOOD SERVICES 650 Okeechobee Blvd., West Palm Beach, FL, 33401 Fax: (561)366-3025 / catering@pbconventioncenter.com 2020
